Domain sharing

Let your whole organization in — no invites needed.

If you use NameShouts with a work email, you can turn on Domain Sharing — a simple way to connect with teammates who share your email domain (like @school.edu or @company.com).

Once it’s on, people in your organization can view the shared lists in your workspace without you inviting each person by hand.

How Domain Sharing Works

  • Anyone with the same email domain can find your workspace under Shared with Me
  • People who join this way automatically get Viewer access — they can browse, but not edit
  • You stay in full control as an Admin — you can still rename the workspace, update its image, and invite people with different roles

What Domain Viewers Can (and Can’t) Do

Viewers can:

  • Access the shared lists in the workspace
  • Listen to pronunciations

Viewers can’t:

  • Change workspace settings
  • Add, edit, move, or delete lists
  • Add or remove names
  • Pin or unpin names

That keeps your shared content consistent — and in your control.

How to Turn On Domain Sharing

  1. Go to Workspace Settings
  2. Click the Domain Sharing tab
  3. Switch Domain Sharing to On
  4. That’s it — your workspace is now discoverable to teammates with the same email domain

Tip: Domain Sharing only works with an organizational email. If you’re signed in with a personal address (like Gmail or Outlook), the option will be turned off.

Good to know: Need to give someone more access? Change their role from Workspace Settings → Members — for example, from Viewer to Editor.

TL;DR

  • Domain Sharing gives read-only access to colleagues with your email domain
  • New members join as Viewers automatically
  • Turn it on from Workspace Settings → Domain Sharing
  • Only available with an organizational email

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