Understanding workspace roles

Viewer, Editor, Admin, and Owner — who can do what, at a glance.

Every workspace supports different roles, so you can decide who can view, edit, or manage what. Whether you’re sharing a single list or running an entire school account, roles keep things clear and secure.

The 4 Workspace Roles

Viewer

Viewers have read-only access to shared content.

They can:

• View shared lists
• Listen to name pronunciations

They can’t:

• Add or edit lists
• Add, edit, or delete names
• Pin or unpin names
• Change any workspace settings

Good to know: Viewers still get their own Private Lists and Favorites list inside the workspace — and those are fully editable, just for them.

Editor

Editors work with the content in shared lists, but don’t manage people or settings.

They can:

• Add, edit, move, or delete shared lists
• Add and remove names
• Pin or unpin names

They can’t:

• Invite new members
• Change member roles
• Edit the workspace name or settings

Admin

Admins manage the workspace itself — not just the content. On top of everything an Editor can do, Admins can also:

• Invite or remove members
• Change roles (Viewer, Editor, Admin)
• View pending invites
• Turn Domain Sharing on or off

Owner

Every workspace has one Owner — the person who created it. The Owner:

• Can do everything an Admin can
• Can’t be removed from the workspace
• Is the fallback if every other Admin leaves

Tip: Each workspace has just one Owner — but you can promote as many people to Admin as you need.

TL;DR

• Viewer = see everything, edit nothing
• Editor = edit lists, not people
• Admin = manage both content and people
• Owner = full control, and can’t be removed