Private vs. shared lists

Inside a workspace, every list lives in one of two zones: Private Lists, which are just for you, and Shared Lists, which everyone in the workspace can see.

Your Private Lists

You always get a private zone — even in a workspace you didn’t create, and even if you’re only a Viewer.

Only you can see and edit your private lists, even when the workspace is shared
You get your own Favorites list in every workspace you’re part of
You can create, edit, and delete lists, add names (in multiple languages if needed), and pin or unpin entries

Tip: Think of it like having your own desk in a shared office — you can work freely, even if you can’t change what’s on the walls.

Shared Lists

Shared lists are visible to everyone in the workspace. What you can do with them depends on your role:

Viewers can browse shared lists and listen to pronunciations
Editors and Admins can add, edit, move, and delete lists, add and remove names, and pin or unpin names

Moving a List from Private → Shared

Go to your Private Lists section
Find the list you want to share
Click More Options (⋯) next to the list name
Select Move to Shared Lists, then confirm

The list is now visible to everyone in your workspace with access to shared content.

Moving a List from Shared → Private

Go to your Shared Lists section
Click More Options (⋯) next to the list
Select Move to Private Lists, then confirm

Once it’s moved, only you can see or edit it.

Who Can Move Lists?

Only Editors and Admins can move lists between the private and shared zones. Viewers can’t move lists, edit shared lists, or change a list’s visibility.

Good to know: Need to move a list but don’t have the access? Ask your workspace Admin to update your role.

TL;DR

Private lists are yours alone — even in someone else’s workspace
Every workspace gives you your own Favorites list
Shared lists are visible to the whole workspace
Only Editors and Admins can move lists between zones